Is It Safe to Upload Pics on Luna

The LUNA Uploader makes importing media items and data into your collections and the IMI a snap.

You can upload content to the IMI or to a specific collection. With the correct settings you'll be able to upload media items and records at the aforementioned time and have them automatically linked and fix for brandish in the LUNA Viewer. This will salve you a lot of time when building collections!

Upload records and images and link them together

Open the Uploader folio from the Tools carte du jour. Select the drove you would like to upload records and images for. Create a new batch or use the existing batch. At present click the "Select Files" push to search your computer for the files y'all want to upload. Select all the records and images you like.

Using the "Settings" bill of fare next to the Tools menu you tin can decide what field in the records to use to link the images y'all just uploaded to their respective data records. Most oft this is done using the filename of the image. I f "Filename" is part of your information schema, the system will automatically select "Filename" in the pull down bill of fare and link the items and records by this field. If yous are using a dissimilar field, use the "Link records and media items with" pull down carte du jour to tell the system which data field to employ.

Adjacent, select one of the 3 choices directly below "Link records and media items":

Media items or records in this batch - This will simply link records with media items specifically in this batch.

Unlinked media items or records in drove - This volition check all the media items in the whole collection that you take uploaded that are Unlinked (no tape fastened to them).

Any media items and records in collection - This will search the entire collection for Any media particular that matches the linking field you cull and attach the tape (weather there is all ready a record attached or not).

When all images and records take been selected and your linking selections have been made, click "Start Upload".

It's a all-time practice to upload your data first in your batch and then upload the media. This allows the system to attempt linking with an existing tape as each media item is processed.

If yous've uploaded items and records but forgot to motorcar link, no problem. Just go dorsum to the settings and select the field and one of the 3 options below the pull downwards menu, then click "Apply links now". This will then link all the items and records. Yous tin apply these links even after everything has been uploaded.

A best practice when uploading content into LUNA is to always include "Filename" every bit 1 of your data fields. This is the easiest way for the system to link the records and items together.

I do not have a Filename field or a linking field in my data, how practice I link my images with records?

When you upload a .csv file with all your records the merely way LUNA can link the images to the records is if 1 of the fields in the record contains the filename of the image. If you are using schema for a drove that does non have a field that contains the filename, how tin can y'all link the images to the records you lot are uploading? You could do it one at a fourth dimension in the Library simply that may get very tedious, especially if you have hundreds or thousands of records to attach. This is why we have the power to create and upload a linking file. The only piece of information a media item has to link to is its filename. Your schema may not have a field that contains the filename simply information technology probably has a field that is unique for every tape, like an identification number or something similar. We will utilize that unique field and the filenames of the images to create a link.

To create the linking file y'all demand to choose a field from your schema that is unique (unlike) for each record. Usually a field like "Identifier" is used. Yous will create a "Linking File" that is tab separated (instead of comma separated) that will link images to records using the filename of the image and any field you choose from the records (a field that is unique for each record is highly recommended). Create a file that has two columns of information. On the left side is the file name of the media you are uploading or have uploaded andon the correct side the field in your schema you choose.

Click on Settings (next to the Tools bill of fare upward peak) and you will exist able to use the last option to upload a linking file. This file will then look for the data in the .csv you uploaded and match that record to the image filename on the same row in the linking file y'all just uploaded. it will go through and lucifer the image to every record that information technology matches.

- The field you cull as the linking value must exist a field in the primary Field Grouping/Tape Blazon. For example in Dublin Core information technology would be "Identifier".

An easy way to create the "External Mapping File " is to:

1. Copy all the fields in the Identifier column of your .csv file (excluding the name of the field) and paste them into a new Excel spreadsheet.
ii. Paste them once more in the next column.
3. Relieve this file every bit a .txt file .

Tip: Y'all know your media items are linked to records if yous see data displaying adjacent to them when looking at the batch in the Uploader.If yous've uploaded records and items and told the system to link them but you lot don't see whatever data after the upload is complete, go back to the settings and click on "Apply Links".

My media item and data did not link, what practice I do?

If you forgot to make your linking selections earlier uploading items, y'all tin can manage the linking of records and media items after they take all been uploaded. Open up the batch that has the .csv file uploaded. Open the "Settings" carte du jour (next to the Tools menu upwardly top). Select the linking field from the pulldown carte du jour nether "Link records and media items with". So select one of the 3 options below and click "Apply links now". This volition link all the items and records.

If yous practice non have a linking field in your data, you will need to use a linking file instead. See the reply in a higher place.

Why practice I come across an exclamation point afterward uploading media items, did I do something wrong?

At that place are a few reasons you might run into this.

Media failed in processing
Status of media cannot exist adamant. Opening an active batch, the current processing file may display this icon.
If the organization was misconfigured during installation, all media volition get this icon.

I got an error message after uploading my data records, what do I do?

This error happens if something is wrong with the data file you uploaded. A User tin can click "Download log" for info. Usually one or more fields are missing or out of order in the upload file. It could besides be that fields with repeating values are non fix correctly. If ane of the fields in the get-go row of your .csv (the field defining row) is missing, mis-typed, or in the wrong order you volition get an error. You lot can download a blank .csv for the collection you are working on in the lower left of the Uploader page. This blank .csv will only contain the start row with the correct information fields in it. You can apply this to verify that your format is correct on the .csv you lot are trying to upload that is getting errors.

Upload media items only

Open the Uploader page from the Tools menu. Select the collection you would like to upload images for. Create a new batch or use the existing batch. At present click the "Select Files" push to search your computer for the files you want to upload. Select all the images you similar. When all images have been selected, click "Starting time Upload".

Y'all can also use Drag and Drop to add your files.

This volition upload the images and make them bachelor in the Library for you to work with. If you import a .csv later the image upload you can connect the records. If y'all desire to manually connect the records in the Library you can as well exercise that. You can even manually create the records in the Library.

Add media:

Outset Upload:

Once you lot start the upload you will see all the images upload. Information technology volition then take a moment before you lot get-go seeing it process all the images one at a time. You lot can see that all the images have been processed simply exercise non have records even so fastened (no data in the columns next to the thumbnails).

Upload source images

When you go to the Uploader from the Tools menu you lot can click on Settings up next to the Tools menu. The very first particular in the settings menu is a check box to upload the source images if you like. Exist sure to check the box for this setting before you lot upload the image files.

Uploading PDF files

When uploading PDF files, LUNA will use the first page of the PDF file every bit a Custom Thumbnail to represent that particular in the LUNA Library and the LUNA Viewer. If a custom thumbnail is not displaying for the PDF file(south) y'all are uploading, nosotros recommend that you create the PDF as a PDF/A-2b and upload information technology over again.

Upload records only

When yous go to the Uploader From the Tools menu you lot tin can make up one's mind if you lot want to upload records or media items (or both). If you but want to upload records in a batch y'all may do that. If you only want to upload media items in a batch you lot may do that also. You can come back and add images or records at whatever time to a batch yous accept created.

The only file types supported for records are: .csv .xml .mrc

Select the file with the records:

Subsequently you click upload:

You can run across the records uploaded. They are not linked to images as you can run into in the showtime cavalcade.When you click upload it volition begin to process the records i at a fourth dimension. You lot can refresh your browser if you like.

Preparing a csv file to upload

The easiest way to prepare a .csv (comma separated value) file is to download the pre-made one that has ALL the fields setup properly but no records. This file is located in the lower left "Download bare data schema .csv file". You tin can so begin to fill in the rows with your record information.

The .csv file must match the information schema you selected in theCollection Manager when you showtime established the collection properties. If you download the blank .csv from the Uploader page it will exist the correct schema or the collection selected.

I have repeating fields in my data, how exercise I set up my csv file to upload my data records?

To import repeating fields that are part of a field group or potency via a .csv spreadsheet in the Uploader brand certain each repeating field has the # sign and a successive number following information technology. In the post-obit example, the .csv spreadsheet for import would wait similar this, where "Nickname", "Cosmos Twelvemonth" and "Century" are repeating fields:

Toimport repeating fields that are non part of a field group or dominance via a .csv spreadsheet in theUploader brand sure each repeating field has the $ sign and a successive number post-obit information technology. In the following example, the .csv spreadsheet for import would expect like this, where "Subject" and "Mode" are repeating fields:

If you lot'd like to create an even more hierarchical data structure with Field Groups within Field Groups contact our support team for assist,back up@lunaimaging.com.

Upload a list of authorities only

At the top of the screen is a tab for Government. You tin use that tab to select which Authority yous desire to upload to, using a .csv file. The easiest mode to prepare a .csv (comma separated value) file is to download the pre-made one that has ALL the authority fields setup properly just no say-so values. This file is located in the lower left "Download blank authority schema .csv file". You tin can then begin to fill in the rows with your authority information.

To upload your say-so .csv file, select or create a batch and then select the file you're going to upload. When yous have selected the dominance .csv file, click "Start Upload".

Upload books

On the Uploader page once you lot have chosen a drove to add your volume to you volition see a "Books" tab at the top.

Using the Volume Upload feature.

Making the items I upload brandish in the LUNA Viewer

Initially in the Settings menu you can choose to have the media items and records you upload be available in the viewer. By default both the media items and records volition be checked for brandish. If you did not choose to accept the items viewable when yous uploaded them you can always brand items viewable/not-viewable using "edit" in the Library.

Image Assay

If you enabled Epitome Assay in the Collection Manager, you will encounter options for Label detection, Text detection and Landmark detection in the Uploader Settings. Cheque the boxes to brand the information detected within images brandish every bit custom data fields to be used for search and display in the LUNA Viewer.

Label detection:detecting broad sets of categories and keywords from images.
Text detection: detecting and transcribing text inside an prototype, with support for a broad range of languages.
Landmark detection: detecting natural or man-made structures and geographic locations in images.

What are the Uploader Settings?

Store source image files - You tin can have LUNA shop your images in full source. This allows users to download the full source image if you lot allow them permission to do so in their Credential.
For display in LUNA Viewer - This allows you to choose whether the items yous upload will be immediately viewable in the Viewer or not.

Uploader display fields - Select up to four fields of information to display in the Uploader when uploading data records.These fields are just for the Uploader.
Prototype Analysis (v7.2.five.0+) - If you enabled Image Analysis in the Collection Manager properties, checking the boxes volition enable Label, Text and/or Landmark detection when uploading images.

Link records and and media items with - You tin make up one's mind what field to use to link records with media items. The 3 options beneath inform LUNA to search for the specific items to be linked.
Apply links at present - This allows yous to link records with media items after an upload is complete.

Upload Linking File - This allows you to upload a tab separated linking file to link records and media items (specially useful if your schema does not include a field for filename).

Create a new batch

All of the batches you take in a collection will be listed on the left side of the window. At the top of that listing is the heading "Batches". There is a plus sign right next to "Batches" that you can utilise to create a new batch. Creating new batches is useful because if you later notice you need to remove everything from a specific batch you fabricated information technology tin easily be washed exist deleting the batch.

Edit the batch proper name

Once you take selected a batch you will see the name of the batch appear at the summit of the window. If you place your mouse on the proper name of the batch at the top of the screen you lot volition see a trash can icon and edit icon announced next to the proper name. You can use the edit icon to change the name of the batch.

Delete a batch

One time you lot have selected a batch you will run across the name of the batch announced at the height of the window. If you identify your mouse on the proper name of the batch at the top of the screen you volition come across a trash can icon and edit icon appear side by side to the proper name. Yous can use the trash can icon to delete the batch.

Note: when deleting batches in Media Items & Books- this will inquire if you want to delete records only, media items only or both.

This volition delete all the selected contents from the system and is not reversible.

What are the stats in the bottom correct corner?

The stats show yous what is happening with the processing of the records and media items you have uploaded.

Uploaded and processed shows how many items in total have been uploaded and processed to the system in this batch. This count includes all media item and information files.
Records uploaded shows how many data records have been uploaded in this batch.
Media items processed shows how many media items have been processed in this batch.
Items left in server queue shows a tally of all items still waiting to be candy in the entire organisation. For instance, if items were uploaded to another collection you may see a number of items left in the queue indicating that at that place are still some items processing. If there are notwithstanding items processing it volition need to finish any other batches you or someone else may have started before information technology gets to the batch you simply queued upwardly.

Data is not loading and I know everything is correct in the CSV file?

Some spreadsheet programs save CSV files with an invisible BOM (BYTE Club MARK) at the beginning of the UTF-viii text file.

Hither is a link to: What is a BOM.

Loading a CSV file with a BOM volition fail in LUNA'due south Uploader. You will need to remove the BOM character before loading the CSV file.

Removing a BOM on a Windows auto, y'all volition need a program similar Notepad++.

Hither is an instance in Notepad++

On a Mac you tin can use Text Wrangler or BBEdit

At the Bottom of the editor you will run across the words "with BOM"

To remove it, just choose (UTF-viii)